Office or Division:

DSWD Field Offices

Classification:

Simple

Type of Transaction:

G2C- Government to Citizen

Who may avail:

Filipino Minors Travelling Abroad

CHECKLIST  OF REQUIREMENTS

WHERE TO SECURE

Issuance of Travel Clearance Certificate

A.  For Minors Traveling Alone to a Foreign Country for the First Time

1. Duly accomplished Application Form

DSWD Field Offices or at download form at www.dswd.gov.ph

2. LSWDO/SWAD Social Worker’s assessment, when necessary

Local Social Welfare and Development Office where the minor resides

3. PSA issued Birth Certificate of Minor

Philippine Statistics Authority (PSA)

4. One (1) Photocopy of PSA issued Marriage Contract of minor’s parents/ Copy of Court issued Legal Guardianship/ Tallaq or Fasakh Certification from the Shariah Court or any Muslim Bgy or religious leader.

PSA issued CENOMAR for illegitimate minors on SECPA;

Philippine Statistics Authority (PSA); Court who handled the Legal Guardianship petition; Shariah Court or Religious Leader

5. Notarized Affidavit of Consent or Written Consent of both parents/ legal guardian/solo parent, whichever is applicable. Photocopy of valid passport and valid visa or valid ID issued abroad, if parents are working abroad.

Law Office and Notarized at the place where the minor resides/ Philippine Embassy (if minors parent/s are abroad)

6. Two (2) original colored passport size photos of the minor (in White, Red or Blue Background) taken within the last 6 months. No scanned picture is allowed.

Applicant

7. Affidavit of Support and Certified copy of evidence to show financial capability of sponsor e.g Certificate of Employment, Latest Income Tax Return, Bank Statement, etc)

Applicant

8. Certified True Copy of the Death Certificate (for deceased parent/s) on SECPA;

Applicant

9. Unaccompanied Minor Certificate from the Airlines

Airline Company where ticket is obtained

10. Waiver from the parents releasing DSWD from any liability/responsibility in case of untoward incident during the travel of the child.

Applicant

For Succeeding Travel of Unaccompanied minor or Traveling ALONE

1.  Duly accomplished Application Form

DSWD Field Office/ DSWD website: www.dswd.gov.ph

2. Notarized Affidavit or Written Consent of both parents, the Solo parent and the legal guardian, whichever is applicable, with copy of valid ID with signature

Law Office and Notarized at the applicants place of residence

3. Original copy of the previous Travel Clearance issued

Applicant

4. Two (2) colored passport size pictures of the minor (in white, red or blue background) taken within the last 6 months. No scanned pictures will be accepted. 

5. Unaccompanied Minor Certificate from the Airline

Airline Company

6. Waiver from the parents releasing DSWD from any liability in case of untoward incident during the travel of the child.

Applicant

Minor Travelling for the FIRST TIME with persons other than the Parents or Legal Guardian

1. Duly accomplished Application Form

DSWD Field Office/ DSWD website: www.dswd.gov.ph

2. Copy of the PSA issued birth certificate of the minor

Philippine Statistics Authority (PSA)

3. Notarized affidavit or written consent of both parents or solo parent or legal guardian, attached with valid identification card with specimen signature.

Applicant

4. Copy of Marriage Certificate of minors parents (SECPA), Solo Parent ID, for Solo Parents, Court Decree of Separation, Annulment or Divorce, for illegitimate minors, CENOMAR from PSA; in case of deceased parent/s, copy of the Death Certificate.

PSA, Local Social Welfare and Development Office (for the Solo Parents ID); Family Court.

5. Two (2) colored passport size pictures of the minor (in white, red or blue background) taken within the last 6 months. No scanned pictures will be accepted.

Applicant

6. Photocopy of the passport of the traveling companion.

Minor’s travelling companion

Minors Traveling subsequently with a Person Other than the Parents of Legal Guardian

1. Duly accomplished Application Form

DSWD Field Office/ DSWD website: www.dswd.gov.ph

2. Original copy of the Travel Clearance previously issued by the DSWD Field Office;

Applicant

3. Notarized Affidavit of Consent from biological parent/s, legal guardian authorizing a particular person to accompany the child in his/her travel abroad, with a copy of the valid identification card with specimen signature.

Applicant

4. Two (2) original colored passport size photos of the minor taken within the last six (6) months. No scanned pictures will be accepted;

Applicant

5. Photocopy of the Passport of the traveling companion.

Minor’s traveling companion

Additional Requirements for Minors Under Special Circumstances:

For Filipino Minors Migrating to Another Country

1. Visa Petition Approval

Applicant

For Minors Studying Abroad

1. Acceptance or Certificate of Enrollment or Registration from the School where the minor is to be enrolled.

Applicant

For Minors who will attend Conference, Study Tours, Competition, Student Exchange Program, Summer Camp, Pilgrimage, World Youth Day and Other Related Activities:

1. Certification from Sponsoring Organization

Sponsor Organization

2. Affidavit of Undertaking of Companion indicating safety measures undertaken by the Sports Agency

Sports Agency

3. Signed Invitation from the Sponsoring Agency/Organization abroad with itinerary of travel and list of participants and duration of the activity/travel

Sponsoring Organization

Minors going Abroad for Medical Purposes

1. Medical Abstract of the Minor

Attending Physician

2. Recommendation from the Attending Physician that such medical procedure is not available in the country 

3. Letter from the Sponsor

Sponsor

Minors going Abroad for Inter-Country Adoption 

1. Placement Authority issued by ICAB

Inter-Country Adoption Board (ICAB) 

2. Authority to Escort issued by ICAB

Inter-Country Adoption Board (ICAB)

Minors under Foster Care

1. Notarized Affidavit of Undertaking by the Foster Parents

Foster Parent

2. Notarized Affidavit of Consent from the Regional Director or Authorized Representative

DSWD Regional Director

3. Photocopy of Foster Placement Authority

Applicant

4. Photocopy of Foster Care License of the Family

Applicant

5. DSWD Certification of the CDCLAA Except those under Kinship Care

DSWD

6. Return Ticket

Applicant

Minors Under Legal Guardianship

1. Certified True Copy of the Court Order on Legal Guardianship

Court

For Minors whose parents are Seafarers

1. Certification from the Manning Agency attesting to the parents employment

Applicant

2. Photocopy of Seaman’s Book of Parent/s

For Minors with alleged missing parent/s

1.Social Case Study Report from the LSWDO where the alleged missing parent’s last known address

Local Social Welfare and Development Office 

2. Blotter Report from either local police or Barangay Certification from the Locality of the last known address of the alleged missing parent

Local Police or Barangay of the alleged missing parent/s last known address

3. One (1) returned registered mail to the last known address of the alleged missing parent/s known address.

Applicant

Within the Day Transaction

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Registration 

1.1 Issuance of Service Sequence Number

1.2 Encoding of the client’s information in online Spreadsheet

1.3 Issuance of the Client Satisfaction Survey Form (CSS Form

None

5 minutes

Officer of the Day

2. Submission of Application and Documentary Requirements

2.1 Receives Filled Up Application Form and Documentary requirements presented by the Client.

None

5 minutes

Social Worker

3. Screening of Application Form and documentary requirements

3.1 Social Worker will check the presented documentary requirements are complete. If not, the client will be asked to comply. If Complete, proceed to the next Step.

None

5 minutes

Social Worker

4. Interview/Assessment*

4.1 Social Worker interviews and conducts assessment of the application;

4.2 Recommends for the approval or disapproval of the application to the Signing Authority. 

None

None

20 minutes

Social Worker

4.3 Approves/Disapproves the application

4.3.1 If Approved, proceed to step 6

4.3.2 If Disapproved, Counseling and Explanation of reason for disapproval of application

4.4 Notify the DFA, BI PMB, DSWD-CO.

If Exempted, Prepares the Certificate of Exemption for Approval of the Regional Director

None 

None 

5 Minutes

5 Minutes

10 Minutes

Supervisor/OIC

Social Worker

Social Worker

Social Worker

Social Worker/Admin Staff

5. Payment of:

Php 300.00 for 1 year validity;

Php600.00 for 2 years validity

5.1 Issues Order of Payment /Billing Statement 

5.2 Issues Official Receipt to the Applicant on the Payment Received

5.3 Issuance of Claim Stub schedule of release (Minimum of 1-day processing and maximum of 3 days processing)

Php300.00 for 1year validity;

Php600.00 for 2 years validity

3 minutes

Cashier

Social Worker/Admin Staff

6. Issuance of the travel clearance certificate/exemption certificate

6.1 Encodes/Types the details of the applicant to the Travel Clearance Certificate

None

10 Minutes

Social Worker/Administrative Staff

6.2 Signs/Approves the Application or Certificate of Exemption for Exempted applicants

None

5 Minutes

Regional Director or the Authorized Approved Signatory

7. Receipt of the Travel Clearance Certificate and Submission of the Filled Up CSS Form and Signs the Logbook for the Received Travel Clearance/Certificate of Exemption

7.1 Releases the Travel Clearance Certificate to the Applicant/ Certificate of Exemption/ Receipt of the Filled up CSS Form

None

5 Minutes

Social Worker Administrative Staff

TOTAL

P300-600.00

1 hour and 19 minutes**